Ready to use Recruitment Voicemail to Candidate Script

Ready to use Recruitment Voicemail to Candidate Script

In today’s competitive job market, effective communication with candidates is crucial for successful recruitment. Along with emails and online messaging, voicemails are an important tool to engage with potential candidates. In this blog, you will find out ready-to-use recruitment voicemail-to candidate scripts that can help you effectively communicate your message and increase candidate response rates.

Understanding Recruitment Voicemail

Recruitment voicemail refers to the messages that recruiters leave for potential candidates who are not available to answer their calls. It serves as an opportunity to introduce oneself, provide necessary information about the job opening, and request the candidate to return the call. Understanding how to design an impactful voicemail message is essential to attracting the attention of qualified candidates.

Recruitment voicemail plays a crucial role in the hiring process. It often becomes the first point of contact between a recruiter and a potential candidate. A well-crafted voice message can make a significant difference in the recruitment process. Moreover, an engaging voicemail can also portray professionalism, credibility, and enthusiasm for the job.

How to Create an Engaging and Compelling Voicemail Message to Candidates?

A well-crafted voicemail can be the first step in developing a fruitful and fulfilling professional relationship. So, make an effort to make your recruitment voicemail stand out and leave a lasting impression.

Let’s discuss how to create a voicemail message that is engaging and compels candidates to take action.

Understand your Recruitment Audience

Before crafting your recruitment voicemail to candidate script, it is essential to understand the characteristics and preferences of your target audience. Consider the demographics, job levels, and industry knowledge of the candidates you are trying to attract. Tailoring your message to their needs and motivations will significantly improve its effectiveness.

Keep it Concise and Clear

In today’s fast-paced world, attention spans are shorter than ever. When leaving a voicemail, being concise and getting straight to the point is crucial. Avoid rambling or using complex jargon that may confuse the candidate. State who you are, the position you are hiring for, and a compelling reason for the candidate to listen and respond. Aim for a voicemail message that is approximately 30-40 seconds long.

Personalize the message

If possible, mention any specific information you have about the candidate, such as their experience or skills, to show that you have done your research. This personalized approach will make the candidate feel valued and increase the likelihood of a response.

Highlight Surprize factors that generate callbacks

To capture the candidate’s interest, emphasize the surprise factors such as unique skills, impressive achievements and relevant extracurricular activities. Highlighting these surprise factors in your voicemail message can pique their interest and increase the chances of getting a callback.

Include a Call-To-Action

A recruitment voicemail message should always include a clear and actionable next step for the candidate. Whether it is asking them to call back, visit your company’s career page, or submit their resume, providing a specific call to action will guide candidates toward taking the desired action. Make sure to mention any time-sensitive information, like an upcoming deadline, to create a sense of urgency and prompt response.

For example;

“Before we wrap up, I encourage you to visit our website at XYZ Company, where you can find more information about the position and our company culture. Again, thank you for considering this opportunity, and I look forward to speaking with you soon!”

Practice and Refine your Voicemail Message

Crafting an engaging candidate script takes practice. Record yourself delivering the message and review it for clarity, tone, and enthusiasm. Pay attention to the pacing and ensure your words flow naturally. Make any necessary adjustments to ensure the message is impactful and engaging.

Follow-up is The Key

Even if you leave a compelling voicemail message, it’s essential to follow up. Candidates may miss or forget to respond to your initial message. By following up, you demonstrate your commitment and interest in their candidacy. Use other communication channels like email or text messages to reinforce your voicemail and give candidates multiple chances to engage with your opportunity.

10 Ready-to-use Recruitment Voicemail Scripts to Candidate

As a recruiter, it is crucial to have effective communication skills to attract top talent. When reaching out to candidates, leaving a well-crafted voicemail can make a significant impact. These ready-to-use scripts are designed to grab a candidate’s attention and encourage them to respond to your call.

So, let’s dive into these voicemail-to-candidate scripts and improve your recruitment outreach!

Script 1: Introduction and invitation to connect

“Hello Zaid, this is Alen from XYZ Company. I came across your impressive background on LinkedIn and wanted to connect with you regarding a potential opportunity at our organization.

Please feel free to reach out to me at xxx-xxx-xxxx. I look forward to discussing this exciting opportunity further !”

Script 2: Highlighting the candidate’s qualifications

“Hello, Zaid! We recently reviewed your resume and think you could be a great fit for our team. If you’re interested in discussing the (Job Title) opportunity, please reach out to me at xxx-xxx-xxxx. Looking forward to connecting soon!”

Script 3: Expressing interest in the candidate’s applications

“Hello Zaid, this is Alen from XYZ Company. I wanted to personally reach out and let you know that we received your application for the ( Job position ).

Your qualifications are impressive, and we believe you would be a great fit for our team. Please give me a call at xxx-xxx-xxxx so we can discuss the next steps.”

Script 4: Mentioning a specific job opportunity

“Hello, Zaid! We recently posted a job opening for a ( Job position ) and I believe your skills and experience align perfectly with what we are looking for.

I wanted to discuss this opportunity with you in detail. Please reach out to me at xxx-xxx-xxxx.”

Script 5: Complimenting the candidate’s skill set

“Hello Zaid, this is Alen calling from XYZ Company. I wanted to acknowledge your impressive skills in ( specific skill or industry ).

Your accomplishments speak volumes, and we would love to explore how you can contribute to our organization. Please give me a call at xxx-xxx-xxxx so we can discuss further.”

Script 6: Emphasizing the company’s culture

“Hello Zaid, this is Alen calling from XYZ Company. I wanted to personally reach out and let you know how impressed we are with your background and accomplishments.

Our company culture is known for fostering innovation and collaboration, and we believe you would thrive in such an environment. Please contact me at xxx-xxx-xxxx to discuss potential opportunities.”

Script 7: Addressing the candidate’s resume gaps

“Hello Zaid, speaking from XYZ Company. I noticed a minor resume gap in your work history, and I wanted to allow you to provide some context. It would be great to connect and discuss your experiences in more detail. Please reach out to me at xxx-xxx-xxxx.”

Script 8: Offering information on the interview process

“Hello Zaid, this is Alen speaking from XYZ Company. We received your application and, based on your qualifications, we would like to invite you for an interview.

I would love to provide you with more details about the process and schedule a convenient time. Please call me at xxx-xxx-xxxx.”

Script 9: Providing follow-up with a deadline

“Hello, Zaid! We recently discussed an exciting opportunity that aligns perfectly with your background. I wanted to follow up and give you a deadline of two days to submit any additional information or schedule an interview.

Please contact me at xxx-xxx-xxxx.”

Script 10: Urgent call for highly qualified candidates

” Hello! This is Alen from XYZ Company. We are currently in urgent need of highly qualified candidates for a critical position.

Based on your impressive qualifications, we believe you are an excellent fit. We would like to discuss this opportunity with you as soon as possible. Please reach out to me at xxx-xxx-xxxx.”


A well-crafted voicemail script can significantly increase your chances of getting a response from potential candidates. Following these ready-to-use recruitment scripts can enhance your recruitment efforts and attract top talent for your organization. Unleash the power of these voicemail candidate scripts and embrace the flourished result in your recruitment campaign!